APAC Conference: Programs

The Programs Subcommittee selects and coordinates the educational programming for the conference. There are numerous logistical details involved with management of the sessions, and therefore it is recommended that each committee member take on the responsibility of one or two sessions and handle the responsibility for those sessions from start to finish. 

View the Conference Policies for definitions of speaker types and additional information regarding speaker engagement.

Keynote and Plenary Sessions

Keynote speakers and topics are aligned with the mission and strategic goals of the organization. Keynote topics are strategic in nature, and are equally relevant to school and employer audiences. See additional definitions of keynote and plenary speakers in the Conference Policies. 
  1. Receive a recommendation for a keynote or plenary speaker and/or session topic from a committee member or other source. 
  2. The ED will create a shared list for the committee to enter of all keynote and plenary speakers being considered, including the name, organization, topic(s), format (single speaker, panel, fireside chat, etc.) they would potentially speak about, web site, and a sample video if possible. The ED and Board Liaison will review the list to ensure it will meet the needs of our diverse member base, reaching out to the APAC Advisory Group to fill any gaps. 
  3. Topics should be selected based on the following criteria:
    • Relevant to meeting the needs of MBA CSEA's diverse membership, with a focus on the APAC region
    • Keeping in mind all functional areas within the membership: employers, career center leaders, coaches, employer relations, specialty masters, working professional MBA's, new and seasoned professionals
    • Special focus on the current landscape, while being broad enough to be applicable when the conference takes place
  4. Once the list is approved, the committee then selects the speakers and reaches out to them to confirm the date, time, etc. Outreach is made one speaker at a time to avoid committing to multiple speakers.
  5. Once the speaker is confirmed, discuss the organization’s needs and desired topic with the speaker. 
    • MBA/Masters career services professionals that work with business students to help them prepare for their job search and with employers to help them recruit on their campus. Attendees will represent all areas within the career services office, including directors/leaders, career coaches and employer relations professionals. School types range from small to large, public and private, and span multiple geographies.
    • Recruiters, talent acquisition professionals, university relations professionals and others at companies that hire MBA/Masters students for full-time and internship opportunities. This could also include hiring managers, or anyone involved in the graduate business student hiring process. Company types range from small to large, non-profit and for profit, and spam multiple geographies.
    • Our organization brings together these professionals for networking, learning and conversations that drive the future of the industry. Attendees are generally collaborative, friendly and eager to learn and discuss topics of interest.
    • For the APAC event the focus is on that region, but attendees from other geographies usually attend (especially the U.S.).
  6. The Executive Director will coordinate the contract and payment process with the speaker (if needed).
  7. Obtain the speaker’s bio and picture (for keynotes only), job title and organization, and write the session description for marketing purposes. Enter the information into the Conference Schedule for use on the web site and in the printed program. Be sure all information is edited and final before entering. This should be done as quickly as possible, so the Marketing Committee can use the information for marketing purposes. 
  8. If working with a panel, schedule a phone call with the panelists in advance to discuss the specifics and questions that will be asked. If the committee member is not the session moderator, the moderator can do this as long as the committee members confirms that it takes place. A best practice is to develop draft questions and share them with the panelists. Shortly thereafter, schedule a group call for the panelists to get to know each other, build rapport, and discuss what will be shared. Final questions can then be disseminated after the call. Ideally, the call will take place at least two weeks in advance of the conference. Other items to discuss with the panelists:
    • Ask if they prefer to introduce themselves or have the moderator introduce them. If the moderator will be introducing them, request their bio/introduction. We recommend incorporating a fun element into the introductions, rather than simply reading a bio.
    • Discuss how many questions will be asked, and who will answer each question.
    • Develop some seed questions for committee members to ask if there is a lull during the question time period.
  9. Obtain the speaker’s A/V needs and travel schedule and enter the information into the Conference Schedule. Generally, all A/V needs requested by keynote or plenary speakers can be honored, pending availability and cost (check with the ED regarding that). 
  10. Make sure the speaker registers for the conference. Keynote speakers and others who receive a complimentary pass will be registered administratively by the Executive Director. See the Conference Policies for specific information about speaker registration policies.
  11. Work with speaker on-site to make sure they arrive on time and that needs are met.

Concurrent Breakout Sessions

The APAC Conference sometimes hosts concurrent breakout sessions that focus on topics relevant to a smaller audience. Depending on need, breakout sessions can be selected in a similar format as the keynote and plenary speakers (see steps above). The primary difference is that the topic doesn't have to appeal to the entire audience. See the Conference Policies for additional parameters surrounding breakout sessions.

If desired, a Call for Proposals process can be utilized to select the breakout sessions. If so, the Global Conference Breakout Session processes can be used for session selection.