APAC Conference Committee SOP's
Updated August, 2022
MBA CSEA conferences bring together schools and employers from across the globe for networking, learning, sharing, and the development of meaningful connections. The APAC Conference serves the needs of the association and its member base in the Asia-Pacific Region and globally, with specific goals as outlined below.
The Board of Directors has the responsibility of overseeing the business of the organization, and entrusts the Conference Committee with executing a successful event under the direction of the Executive Director with additional assistance from the Board Liaison (see the navigation tabs on the left side of the page for specific responsibilities). Given the broad reach of the event, the need for strong historical knowledge and continuity from year to year, and the amount of time needed for successful execution, the conference is co-organized by volunteers and staff, with the Executive Director serving as the primary decision-maker (unless otherwise noted).
The roles and responsibilities outlined in this document serve as a guideline to assist in the event planning, answer common questions, and provide clarification based on prior years’ experience. Conference committee members will work closely with the Executive Director, Board Liaison, and other committee members to successfully deliver on the expectations. It is recommended that committee members review all of the SOP’s in order to understand the full scope of the responsibilities.
The APAC Conference Committee meets and works togehter as a cohesive unit, with committee members volunteering to be a part of a team or teams as needed. A committee member might assist with securing a speaker, and also reach out to sponsors for example. All committee members attend each of the committee calls and has input into the overall work of the team.
The Importance of SOP's and Policies from MBA CSEA on Vimeo.
- Strategic Alignment: Assist with achieving the overall strategic goals of the MBA CSEA as established by the Board of Directors, (which may vary from year to year). Ensure the organization’s mission, vision and values are carried through in all aspects of the event.
- Professional Development: provide educational and benchmarking opportunities for MBA CSEA school and employer members, with a focus on those in the Asia-Pacific Region.
- Networking: assist school and employer members with building connections and partnerships.
- Outreach: serve as a conduit to market MBA CSEA to and engage prospective school and employer members.
- Standards: provide ongoing education about and support of the MBA CSEA Standards for Reporting MBA Employment Statistics
Overall Committee ResponsibilitiesIn addition to the tasks outlined in the subcommittee SOP's (see the navigation links on the left side of the page), all committee members are expected to do the following in order to support the conference planning process:
- Read and understand these SOP's, the Conference Policies and the Conference Timeline (located in Smartsheet) and ask for clarification when needed.
- Read, understand and follow the conference timeline as closely as possible, and let the conference chairs and Executive Director know when circumstances prevent it from being followed.
- Utilize the committee planning and collaboration tools.
- Keep all conference planning documents in the MBA CSEA file sharing system (not a separate system that is owned or managed by a volunteer). This ensures ongoing access, historical continuity, and backup in case of data loss in other areas.
- Support the committee's efforts to secure speakers and sponsors, and to market the event.
- In order to ensure the overall budget is maintained, all conference expenses must be approved by the Executive Director.
The organization provides committees with a number of tools to assist with planning the event.
- Online collaboration documents
- Conference Policies
- Tips & Guides - including same meeting agendas and tips for managing volunteers