APAC Conference: On-Site Responsibilities

Most of the on-site event management is handled by MCI. The committee's responsibilities are as follows:

  • Registration
    • Manage registration desk at designated times. 
    • Check in conference attendees.
    • Hand out nametags and any other pertinent information, such as tickets for the gala. The ED will provide a list of items to be distributed.
  • Signage
    • Distribute signs throughout the event as needed. This includes sponsor recognition signs, as well as any additional directional signs deemed necessary.
  • Programs
    • Serve as a point of contact for keynote and plenary speakers, greeting them when they arrive and making sure their needs are met. 
    • Make sure room hosts are in breakout sessions and that they have all of the relevant instructions.
    • Hand out speaker gifts. 
  • Sponsors & Exhibitors
    • Assist with exhibitor set-up in the Exhibit Hall if needed. Place signs on each table to designate where each exhibitor will set up.
    • Make sure sponsors and exhibitors have their needs met throughout the event. 
  • Board Liaison
    • Make decisions regarding conference expenses as needed, including any changes to the food and beverage menu and additional A/V requests. Note: The Executive Director should be contacted regarding any decisions that require a financial obligation, unless a decision is needed immediately.
    • Assist committees with ensuring on-site responsibilities are met, if needed.
    • Help manage the minute-by-minute speaking schedule with committee members and volunteers.