Asian Conference: Programs On-site & Post-event

On-site Responsibilities

  • Manage room hosts and facilitators for all sessions, as needed. Room host responsibilities include:
    • Arrive 15 minutes before the session starts to meet the speaker. 
    • For keynote/plenary session speakers, make sure their presentations are loaded in the main computer in the ballroom. For breakout session speakers, make sure their laptop is set up and connected.
    • GIve the speaker a 5-minute and 10-minute warning before the session ends (receive signs to assist with this from the conference marketing team).
  • Attend pre-conference walk-through (if needed) to ensure space is set up as requested.
  • Distribute speaker gifts (note: the Executive Director will purchase the gifts)

Post-event Responsibilities

  • Provide input into overall post-conference evaluation
  • Collect handouts and slides from speakers and provide them to the Administrative Assistant for upload into the Document Library for members to access.