EMEA Conference: On-site Responsibilities

Most of the on-site event management is handled by the event planning firm and Executive Director. The committee's responsibilities are as follows:

• Registration
  • Manage registration desk at designated times. 
  • Check in conference attendees.
  • Hand out nametags and any other pertinent information, such as tickets for the gala. The ED will provide a list of items to be distributed.
• Local Arrangements
  • Manage logistics surrounding the gala, if needed 
• Marketing
  • Distribute signs throughout the event as needed. This includes sponsor recognition signs, as well as any additional directional signs deemed necessary.
• Programs
  • Serve as a point of contact for keynote and plenary speakers, greeting them when they arrive and making sure their needs are met. 
  • Make sure room hosts are in breakout sessions and that they have all of the relevant instructions.
  • Hand out speaker gifts. 
• Sponsors & Exhibitors
  • Assist with exhibitor set-up in the Exhibit Hall if needed. Place signs on each table to designate where each exhibitor will set up.
  • Make sure sponsors and exhibitors have their needs met throughout the event.