Global Conference: Local Arrangements Off-site Networking

Dine-arounds

The dine-arounds serve as a networking opportunity for conference attendees, and also assist new members with getting to know people in an informal way.
 
  • Reach out to restaurants that are close to the conference hotel (preferably within walking distance, but a short ride is fine if needed). Ideally, the venues would be able to provide a reservation for a minimum of 20 people, noting that we cannot guarantee a minimum amount, and each person will be paying separately. No more than five venues should be secured (unless they are small, in which case more can be used). Typical attendance is 50 - 75 people, total. 
  • Once the reservations are made, the venues can be announced online and in email communications (send the information to the Executive Director for the web site and the Marketing Committee for emails). Attendees cannot reserve spots in advance of the conference. 
  • Provide a write-up for the printed program with information about the restaurants, number of reservations available at each, and the address.
  • The signage master list will include a spot for sign-in sheets on-site. Be sure the Marketing Committee has the necessary information to include on these sheets, including the restaurant name, time of the reservation, time and place to meet the group, and restaurant address. See the signs from the previous year as examples. 
  • The sign-in sheets will be placed in the registration area on-site, for people to sign up. Announcements will be made throughout the conference to make sure people are aware of how it works.  The committee should pay attention to make sure the number of people signed up for the reservations is the same as the number of reservations.
  • Call the venues the day of the event to confirm the reservation number.
  • Assign a volunteer on-site for each dine-around. Make sure they have the sign that has the name of the restaurant, and that they know where to go to meet the group.
  • Capture a total count for each dine-around, and send it to the Executive Director after the event.


Pre-Conference Activities

  • Develop a list of suggested activities that attendees can visit before the conference. Announce times and places for people to meet if they want to go as a group. Note: the committee does not coordinate the activities. We only let attendees know where they can meet if they want to coordinate on their own.


Other Networking Activities

  • The committee is encouraged to coordinate additional creative networking opportunities on the same night as the dine-arounds to help people get to know either, such as :
    • Scavenger hunts
    • Trivia 
    • Other