Leadership Toolkit: Organizational Roles
Learn more about the different people and groups within MBA CSEA that you will be working with as a committee leader, as well as your role as a Committee Chair.
Board of DirectorsThe MBA CSEA by-laws describe the board’s role is managing and directing the business of the association, as well as promoting its development and growth. The board develops an annual strategic plan that includes short and long-term objectives. They also develop and enforce organization-wide policies and procedures to ensure uniformity, structure and consistency in areas where needed. The board delegates management tasks to staff and committees to further the work of the association.
Board members are elected each year by the general membership. A call for nominations is distributed to members in early Spring each year. Statements of interest from candidates are reviewed by a nominating committee, and a representative slate is put together for a membership vote.
The Executive Director works closely with the board to implement the strategic objectives of the association. She also works closely with committees to provide leadership, oversight, assist with decision-making, and provide institutional knowledge to maintain consistency and high quality work across all programs and services. Additional responsibilities include: marketing, social media, program development, operating communications procedures, developing project plans/timelines, cross-committee collaborations, managing staff and contractors, and assisting with committee and leadership transitions. The Executive Director is a member of all committees and is included in committee and committee chair communications and committee meetings.
A Board Liaison is assigned to each committee to serve as communications conduit between the committee and the board. He/she communicates and helps enforce the board’s policies and procedures and answers questions about the strategic plan. He/she provides regular reports to the board regarding the committee’s progress, including formal reports June and December. He/she also represents the interests of the committee to the board and makes budget requests as appropriate and requested by the Treasurer.
Committee or Task Force Chairs work closely with the Executive Director and Board Liaison to manage the work of the committees/initiatives.They help ensure organizational policies and procedures are being followed, assist with budget management as needed, manage regular meetings and delegate tasks as needed/appropriate. Chairs also communicate with committee/task force members regarding procedures, policies, expectations, timelines and processes. Chairs are responsible for communicating with volunteers about the resources available to assist them, with special attention to the SOP’s and timeline. Chairs can utilize subcommittees as needed in order to manage the work. Subcommittee chairs should utilize this Toolkit as well.
Committee/Task Force Chairs
Chairs are selected by the Executive Director and President, with input from additional leaders as appropriate. Chairs are members who have demonstrated leadership skills and interest, who have ideally participated on the committee or initiative before and are able to make the necessary time commitment.
MBA CSEA leaders are expected to represent the organization in a professional way at all times, both internally and externally. This includes supporting decisions made by organizational leaders and/or committees.
Committee/Task Force Members
Committee/task force members complete the important work of the committees and initiatives. Assignments and time commitments vary depending on the role. Committee/task force members are expected to complete the online volunteer form, (found within their login on the MBA CSEA web site), view the volunteer orientation videos and other training depending on the role, read the documentation and SOP's, participate in meetings and communications, and ask questions when things are not clear.The Volunteer Orientation video discusses expections in more detail.
The work of the committees/task forces is defined by the strategic plan, created by the board. The board may also develop additional objectives and tasks based on board meetings and long-term goals. The specific committee roles and responsibilities are outlined in the Standard Operating Procedures (SOP’s), which are reviewed and revised by the Executive Director and others on an annual basis.
Committee Selection Process
- A volunteer expresses interest in serving through a number of ways:
- Conference evaluations - conference attendees are asked to sign up for committees when they complete evaluations for each conference.
- Conference sign-ups - attendees are provided with on-site sign-up opportunities at all in-person conferences
- Volunteer form - members can log in to their account online and complete the Volunteer Form
- Organic - the Executive Director, a board member, or another organizational leader receives an inquiry from a volunteer
- Outreach - committee chairs reach out to volunteers to gauge their interest. Be sure to check in with the Executive Director before doing this, so that committees can be managed centrally and people aren't asked to do multilpe roles.
- All new volunteers complete a Volunteer Form, which can be found within their login at www.mbacsea.org. This provides important information about their committee/task force interest, skills set, background and availability. This must be completed by all interested volunteers, even if they participated on the same committee in the past. The Executive Director determines committee assignments based on requested areas of involvement and skills set. If someone expresses interest in more than one committee/area of involvement, organizational needs are first considered (i.e. which area needs more people). After that, the Executive Director reaches out to the volunteer to ask for their preference. It’s recommended that first time volunteers join just one area of involvement in order to get an idea about the time commitment. The Executive Director will add them to the roster for the committee/task force they select.
- Note: the Standards and Awards Committees are by invitation only due to the steep learning curve and specific knowledge set needed for those areas.