Organizational Roles

Learn more about the different people and groups within MBA CSEA that you will be working with as a committee leader, as well as your role as a Committee Chair.

Board of Directors


The MBA CSEA by-laws describe the board’s role is managing and directing the business of the association, as well as promoting its development and growth. The board develops an annual strategic plan that includes short and long-term objectives. They also develop and enforce organization-wide policies and procedures to ensure uniformity, structure and consistency in areas where needed. The board delegates management tasks to staff and committees in order to further the work of the association.

Board members are elected each year by the general membership. A call for nominations is distributed to members in early Spring each year. Statements of interest from candidates are reviewed by a nominating committee, and representative slate is put together. 


Executive Director


The Executive Director works closely with the board to implement the strategic objectives of the association. She also works closely with committees to provide leadership, oversight, assist with decision-making, and institutional knowledge in order to maintain consistency and high quality work across all programs and services. Additional responsibilities include: marketing, social media, program development, updating operating communications procedures, developing project plans/timelines, and assisting with committee and leadership transitions. The Executive Director is a member of all committees and should be copied on committee chair communications and included in all committee meetings.


Board Liaison


A Board Liaison is assigned to each committee to serve as communications conduit between the committee and the board. He/she communicates and helps enforce the board’s policies and procedures and answers questions about the organizational strategic plan and direction. He/she provides regular reports to the board regarding the committee’s progress, including formal reports submitted to the Executive Director for distribution at the in-person meeting in June and December. He/she also represents the interests of the committee to the board and makes budget requests as appropriate and requested by the Treasurer. The Board Liaison may or may not also be a Chair of the committee.

Committee Finances
The Board manages and approves the budget for the organization each fiscal year, which runs October 1 – September 30. Budget requests are solicited by the Treasurer from Board Liaisons for each committee in July or August of each year. Expenses that are within budget do not need board approval. All committee expenditures  require approval from the Board Liaison and/or Executive Director.


Committee/Task Force Chairs


Committee or Task Force Chairs manage the work of the committees/initiatives.They work closely with the Executive Director and Board Liaison to ensure organizational policies and procedures are being followed, assist with budget management, manage regular meetings and delegate tasks as needed/appropriate. Chairs also communicate with committee/task force members regarding procedures, policies, expectations, timelines and processes. Chairs are responsible for communicating with volunteers about the resources available to assist them, with special attention to the SOP’s and timeline. Chairs can utilize subcommittees as needed in order to manage the work. Subcommittee chairs should utilize this Toolkit as well. 

Chairs are selected by the Executive Director and President, with input from additional leaders as appropriate. Chairs are members who have demonstrated leadership skills and interest, who have ideally participated on the committee or initiative before and are able to make the necessary time commitment.
 
Representing MBA CSEA
MBA CSEA leaders are expected to represent the organization in a professional way, both internally and externally. This includes supporting decisions made by organizational leaders and/or committees. How committee chairs are selected


Committee/Task Force Members


Committee/task force members complete the important work of the committees and initiatives. Assignments and time commitments vary depending on the role. Committee/task force members are expected to complete the online volunteer form, (found within their login on the MBA CSEA web site), view the three-part volunteer orientation videos and other training depending on the role, read the documentation and SOP's, participate in meetings and communications, and ask questions when things are not clear.The Volunteer Orientation video discusses expections in more detail. 

The work of the committees/task forces is defined by the strategic plan, created by the board. The board may also develop additional objectives and tasks based on board meetings and long-term goals. The specific committee roles and responsibilities are outlined in the Standard Operating Procedures (SOP’s), which are reviewed and revised by the Executive Director and Committee/Task Force Chairs on an annual basis.

Committee/Task Force Member Selection Process
  • A volunteer express interest in serving through a number of ways:
    • Conference evaluations - conference attendees are asked to sign up for committees when they complete evaluations for each conference.
    • Conference sign-ups - attendees are provided with on-site sign-up opportunities at all conferences 
    • Volunteer form - members can log in to their account online and complete the Volunteer Form
    • Organic - the Executive Director, a board member, or another organizational leader receives an inquiry from a volunteer
    • Outreach - committee chairs reach out to volunteers to gauge their interest
  • If someone was on committee/task force in the past,  the chairs reach out to confirm their continued interest.
  • All new volunteers complete a Volunteer Form, which can be found within their login at www.mbacsea.org. This provides important information about their committee/task force interest, skills set, background and availability. The Executive Director makes recommendations for their committee assignment based on their requested area of involvement and skills set. 
    • If someone expresses interest in more than one committee/area of involvement, organizational needs are first considered (i.e. which area needs more people). After that, the Executive Director reaches out to the volunteer to ask for their preference. It’s recommended that first time volunteers join just one area of involvement in order to get an idea about the time commitment. The Executive Director will add them to the roster for the committee/task force they select.
  • Once the rosters are confirmed in the steps above, the committee/task force chairs reach out to everyone on the roster with a welcome email, including the committee SOP's and link to the orientation videos. 
  • Note: the Standards and Awards Committees are by invitation only due to the steep learning curve and specific knowledge set needed for those areas.


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