Virtual Programming Committee SOP's

The Virtual Programming Committee identifies the professional development needs of the MBA CSEA membership and facilitates virtual programming to meet those needs. the committee focuses on one-time programming. Conference committees are responsible for the programmin for the larger, multi-day events.

Specifically, the committee:

  • Works with the Board Liaison and Executive Director to ensure organizational programming meets the needs and strategic goals of the organization, as defined by the Board of Directors.
  • Utilizes surveys and other means to identify professional development needs of the membership. Existing surveys that provide programming insight include: evaluations conferences, feedback forms from webinars, and other membership surveys.
  • Coordinates webinars and virtual round tables, working closely with the Executive Director and Administrative Assistant who provide guidance and technical direction/support in utilization of webinar technology solution(s).
  • Evaluates the effectiveness of programs for continuous improvement.

The committee utilizes online collaboration tools for project management and historical document storage. New committee members will be provided with access to these tools once they join the committee.


Committee Composition

The committee should be diverse enough to be representative of the membership, including small schools, large schools, top tier and non-ranked schools, European schools, Asian schools, and employers. Ideal skills sets include: strong industry knowledge, ability to organize programming, high level of comfort with facilitating webinars and round tables. Familiarity with virtual programming technology is not necessary, as the technical aspects of the events are managed by staff.  


Committee Leadership Roles

Executive Director

  • Oversees and is a member of the committee.
  • Is included in all leadership and committee communications and committee debriefs.
  • Is consulted about anything the committee will be bringing to the board.
  • Distributes membership surveys to gauge programming needs, if used. Shares previous member feedback with the committee to help guide programming.
  • Distributes committee-related communications to the membership, including event announcements.  Shares information about events through organizational social media platforms. 
  • Approves event dates and times, ensuring there isn't a conflict with other organization events. 
  • Sets up event logistics within the virtual platform. 
  • Assists with presenter outreach and management as needed. 
  • If needed, leads a dry run with presenters in advance of webinars. 
  • Manages all technical logistics during events, including logging in early to set up presenters, muting participants if needed and managing the recording. 
  • Serves as liaison among all MBA CSEA committees, assisting with opportunities for cross-committee communication and collaboration when needed. 
     
Administrative Assistant
  • Sets up event registration within the MBA CSEA web site. Answers questions from the members. Audits registration list when needed, such as when an event is open to a subset of the membership. 
  • Sends a reminder email with login details to event registrants the day before the event. 
  • Serves as a back-up for the Executive Director to manage the technology during the event as needed. 
  • Assists with presenter outreach and management as needed.

Board Liaison
  • Serves as an additional resource to ensure the board and committee are working closely together.
  • Communicates the board's strategic goals to the committee on a regular basis, and ensures they are accomplished. 
  • Is a member of the committee and is included on committee communication and leadership calls.
  • Provides regular committee reports to the Board of Directors, and communicates feedback from board meetings to the committee as appropriate.
  • Submits the committee's budget requests to the Treasurer each year.

Committee Chair/Co-Chairs
  • Hosts regular meetings with committee members to update progress and make decisions.
  • Keeps the Executive Director up to date on committee progress in between meetings, as needed. 
  • Sets and distributes an agenda for committee meetings, with input from the Executive Director as needed.
  • Ensures that minutes are taken at the meetings and distributed in a timely manner after the meeting has concluded (Note: the co-chairs are encouraged to delegate this responsibility to one or more committee members).
  • Assists with follow-up with committee members as needed to ensure tasks are accomplished. 


Committee Deliverables

Webinars
Virtual Round Tables